Events Officer

Job Title:            Events Officer

Reports to:        Events and Training Manager

Start Date:        Monday 06 September 2021

Salary:        £22,000, rising to £24,000 after probation

About the Industry and Parliament Trust

The IPT is an independent, non-lobbying, non-partisan charity that provides a trusted platform of engagement between Parliament and UK business. The IPT is dually supported by cross-party representation of senior parliamentarians on its Board of Trustees, and through the patronage of its industry supporters. The IPT is non-party political and works with all parliamentarians and businesses of any sector or size. Specifically, we aim to:

Equip parliamentarians from all parties with a greater understanding of commerce and industry through non-partisan, non-lobbying platforms.

Enable businesses of all sizes and from all sectors to develop knowledge of parliamentary and legislative processes.

Enrich policy debates by deepening the dialogue between Parliament and industry.

Support the efficient administration of government through our Civil Service Attachment Scheme.

Job Description

Support the Events and Training Manager in the planning, administration and delivery of both the IPT Policy Events programme and Training Programme.

Main Duties:

• Support the Events Team in event delivery by compiling marketing lists, tracking invitation responses and producing security letters and briefing notes for events
• Manage invitation responses and liaise with the attendees as necessary
• Liaise with Chairs and Speakers for events to ensure they have received all necessary information
• Ensure all event materials are accurate and prepared on time for all events, such as agendas, booklets and badges
• On the day assistance, including preparing the room, greeting guests and liaison with banqueting department
• Taking notes and writing blog posts for events
• Ensure data from events is accurately entered onto the CRM system and post-event procedures are followed
• Liaise with the Communications Co-ordinator ensure marketing material is to kept up to date, swiftly communicating chair or speaker changes
• Updating the IPT website with event changes and updates- ensuring the website is always up to date
• Support the Events and Training Manager with research to design events
• Work collaboratively across different teams in retaining supporting organisations and building new relationships with potential supporters through the management of events
• Other assistance within the Events Team and the IPT office as required, on an ad hoc basis.
• Managing the technical logistics for virtual events
• Assisting with the onboarding and training of new members of the Events team

Person Specification

Essential

• Ability to prioritise duties, multitask and manage a busy workload
• Excellent written and verbal communication skills, able to represent at a very senior level, with excellent selling and organisational skills
• Interest in/ knowledge of current affairs, parliament and UK business
• Strong attention to detail
• Experience with establishing and maintaining administrative systems (such as event RSVP lists)
• Good familiarity with Microsoft Office package
• Confident working with people in positions of power
• Willing to work evenings and early mornings as per business needs (with time off in lieu to compensate)
• Ability to remain calm under pressure and problem solver

Desirable

• Experience with databases
• Experience of event organisation and delivery

Please note that Parliamentary security clearance will be required for this post.

Application Details

To apply for this role please email James Heyburn (JamesHeyburn@ipt.org.uk) the following:

• CV
• Covering letter outlining your suitability for the role and relevant experience (maximum one page)
   

Communications Officer

Job Title:             Communications Officer

Reports to:         Head of Office  

Start Date:          Monday 06 September 2021

Salary:     £22,000, rising to £24,000 after probation

About the Industry and Parliament Trust

The IPT is an independent, non-lobbying, non-partisan charity that provides a trusted platform of engagement between Parliament and UK business. The IPT is dually supported by cross-party representation of senior parliamentarians on its Board of Trustees, and through the patronage of its industry supporters. The IPT is non-party political and works with all parliamentarians and businesses of any sector or size. Specifically, we aim to:

Equip parliamentarians from all parties with a greater understanding of commerce and industry through non-partisan, non-lobbying platforms.

Enable businesses of all sizes and from all sectors to develop knowledge of parliamentary and legislative processes.

Enrich policy debates by deepening the dialogue between Parliament and industry.

Support the efficient administration of government through our Civil Service Attachment Scheme.

Job Description

Principal responsibility for all external and internal communications. This includes planning, delivery and evaluation of all IPT communications. Communications must speak to two core audiences: parliamentarians and the business community. They should be engaging and have a tone to reflect the IPT’s core aim of creating educational interactions between industry and Parliament.

Main Duties:

• Craft, plan, coordinate and deliver all IPT external cross-team communications plans
• Understanding and developing the communication strategies of each of the IPT teams based on their short, medium-and-long-term needs
• Design and deliver all IPT digital and print assets via Adobe InDesign and Photoshop, including social media graphics, regular newsletters and annual reports
• Maintaining and developing the website including keeping information up to date and leading on projects to improve the website
• Copywriting and proofreading of materials including briefs, blogs, press releases, mailouts and social media content
• Managing the IPT’s social media presence on Twitter and LinkedIn
• Oversight of and responsibilities for consistent messaging, communications and brand identity throughout all materials
• Control over entire internal communications function including updates on parliamentary business and developments in the business world
• Regular reviewing and updating of communications plans
• Assist with projects around IT infrastructure
• Managing relationships with external suppliers and stakeholders for website, CRM, IT, and print materials
• Occasional liaison with media contacts

Person Specification

Essential

• Excellent written and oral communication
• Demonstrable experience of copywriting in a professional setting
• Strong attention to detail
• Good relationship building skills, allowing you to work flexibly across all levels of seniority
• A good working knowledge of the Microsoft Office suite
• Interest in current affairs including a knowledge of UK Parliament and the current political landscape
• Comfortable working independently with a high degree of autonomy
• Confident working with people in senior positions
• Highly flexible and ability to adapt to changing situations
• Willing to work late at events and functions (with time off in lieu to compensate)
• Experience using Adobe InDesign and Photoshop

Desirable

• Experience using MailChimp or similar email marketing software
• Experience with CRM and database systems
• Understanding of IT and cloud solutions

Please note that Parliamentary security clearance will be required for this post.

Application Details

To apply for this role please email Angela Hodder (AngelaHodder@ipt.org.uk) the following:

• CV
• Covering letter outlining your suitability for the role and relevant experience (maximum one page)