Vacancies

Current Vacancies

Events and Training Officer
Reports to: Events and Training Manager
Start Date: Monday 18 September 2017

Closing date: Friday 07 July

Job Description

Support the Events and Training Manager and the Training Coordinator in the planning, administration and delivery of both the IPT Policy Events programme and Training Programme.

Main Duties

  • Support the Events Team in event delivery by compiling marketing lists, tracking invitation responses and producing security letters and briefing notes for events
  • Manage invitation responses and liaise with the attendees as necessary
  • Liaise with Chairs and Speakers for events to ensure they have received all necessary information
  • Ensure all event materials are accurate and prepared on time for all events, such as agendas, booklets and badges
  • On the day assistance, including preparing room, greeting guests, liaison with banqueting departmentTaking notes and writing blog posts for events
  • Ensure data from events is accurately entered onto the CRM system and post-event procedures are followed
  • Support the Training Coordinator in management of around 20% of the training programme
  • Liaise with training facilitators and primary contacts to co-ordinating IPT training seminars
  • Liaise with the Communications Team ensure the website is to kept up to date, swiftly communicating chair or speaker change
  • Support the Events and Training Manager to design events as per business need
  • Work collaboratively with the Business Relations Manager in retaining supporting organisations and building new relationships with potential supporters through the management of event
  •  Other assistance within the Events Team and the IPT office as required, on an ad hoc basis.

Person Specification
Essential

  • Ability to prioritise, multitask and juggle a busy workload
  • Excellent written and verbal communication skills, able to represent at a very senior level, with excellent selling and organisational skills
  • Interest in/ knowledge of current affairs, parliament and UK business
  • Strong attention to detail
  • Experience with establishing and maintaining administrative systems (such as event RSVP lists)
  • Good familiarity with Microsoft Office package
  • Confident working with people in positions of power
  • Willing to work evenings and early mornings as per business needs (with time off in lieu to compensate)

Desirable

  • Experience with databases
  • Experience of event organisation and delivery

Please note that Parliamentary security clearance will be required for this post.

Full description available here. 

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The IPT is committed to a policy of equal opportunity in its employment practices. The aim of the policy is to ensure that all job applicants and employees are treated fairly with no direct or indirect discrimination on grounds of sex, marital status, sexual orientation, race, colour, nationality, ethnic or national origin, religious belief, physical or mental disability or other conditions not justified in law or relevant to the performance of the job.