IPT > Vacancies

Current Vacancies   

Job Title: Events Officer 
Reports to: Events and Training Manager
Start Date: From 26 March 2018  
Salary: £22,000 (rising to £24,000 upon successful completion of probationary period)
Closing date: Wednesday 07 March 2018

Job Description

Support the Events and Training Manager in the planning, administration and delivery of IPT Policy Events programme.

Main Duties

  • Support the Events Team in event delivery by compiling marketing lists, tracking invitation responses and producing security letters and briefing notes for events
  • Manage invitation responses and liaise with the attendees as necessary
  • Liaise with Chairs and Speakers for events to ensure they have received all necessary information
  • Ensure all event materials are accurate and prepared on time for all events, such as agendas, booklets and badges
  • On the day assistance, including preparing room, greeting guests, liaison with banqueting department
  • Taking notes and writing blog posts for events
  • Ensure data from events is accurately entered onto the CRM system and post-event procedures are followed
  • Liaise with the Communications Team ensure the website is to kept up to date, swiftly communicating chair or speaker changes
  • Support the Events and Training Manager to design events as per business need
  • Work collaboratively with the Chief of Staff in retaining supporting organisations and building new relationships with potential supporters through the management of events
  • Other assistance within the Events Team and the IPT office as required, on an ad hoc basis.

Person Specification

Essential

  • Ability to prioritise, multitask and juggle a busy workload
  • Excellent written and verbal communication skills, able to represent at a very senior level, with excellent selling and organisational skills
  • Knowledge of current affairs, Parliament and UK business
  • Strong attention to detail
  • Experience with establishing and maintaining administrative systems (such as event RSVP lists)
  • Good familiarity with Microsoft Office package
  • Confident working with people in positions of power
  • Willing to work evenings and early mornings as per business needs (with time off in lieu to compensate)

Desirable

  • Experience with databases
  • Experience of event organisation and delivery

Please note that Parliamentary security clearance will be required for this post.

Application Details

Please email your CV with a covering letter outlining your suitability for the position and any relevant experience to Angela Hodder, Head of Office and Company Secretary: AngelaHodder@ipt.org.uk