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Current Vacancies   

COMMUNICATIONS COORDINATOR

Reports to: Chief of Staff
Start Date: Monday 10 September 2018.
Salary: £22,000-£24,000

Job Summary
We are looking for a creative, self-motivated and proactive Communications Coordinator to join the team. This person should have a passion for communication and is committed to sharing the positive message of the IPT. The communications function is a key element of the IPT, assisting in the delivery of the Events, Training and Fellowship programme.

You will have principal responsibility for co-ordinating the IPT’s external and internal communication plan.

Main Duties

Co-ordinate and deliver the IPT’s external communications plan by:

  • Understanding and developing the communication needs of each team, including marketing material, social media and internal communications
  • Design and oversee all of the IPT’s digital and print marketing materials including e-marketing, promotional material, annual reports and newsletters
  • Co-ordinate the IPT’s online presence and outputs, including updates and maintenance to the IPT website
  • Contribute and edit content for IPT Events, Training and Fellowship programmes, including the production of the termly events booklet
  • Oversee and deliver the IPT’s social media engagement strategy
  • Responsible for ensuring consistent internal and external messaging and communications, branding and identity through oversight of materials
  • Ownership of the IPT database
  • Conduct a monthly and annual audit of all communications activity
  • Responsible for taking photographs at some IPT events

Person Specification

Essential
• Excellent written and verbal communication skills
• Ability to prioritise, multitask and juggle a busy workload
• Capable of leading and managing projects across the IPT
• Enthusiastic team player
• Strong attention to detail
• Good familiarity with Microsoft Office package
• Willing to work evenings and early mornings as per business needs (with time off in lieu to compensate)

Desirable
• HTML experience
• Experience using Photoshop and InDesign
• Experience using a database
• Interest in current affairs, parliament and UK business

Please note that Parliamentary security clearance will be required for this post. 

Application Details

Please email a covering letter and CV to AnneDentonLieberman@ipt.org.uk or post to:

Anne Denton Lieberman
Chief of Staff
Industry and Parliament Trust
Suite 101
3 Whitehall Court
London SW1A 2EL

 

EVENTS AND TRAINING OFFICER

Reports to: Events and Training Manager
Start Date: Monday 10 September 2018
Salary: £22,000-£24,000

Job Summary

Support the Events and Training Manager and the Training Coordinator in the planning, administration and delivery of both the IPT Policy Events programme and Training Programme.

Main Duties

  • Support the Events Team in event delivery by compiling marketing lists, tracking invitation responses and producing security letters and briefing notes for events
  • Manage invitation responses and liaise with the attendees as necessary
  • Liaise with Chairs and Speakers for events to ensure they have received all necessary information
  • Ensure all event materials are accurate and prepared on time for all events, such as agendas, booklets and badges
  • On the day assistance, including preparing room, greeting guests, liaison with banqueting department
  • Taking notes and writing blog posts for events
  • Ensure data from events is accurately entered onto the CRM system and post-event procedures are followed
  • Support the Training Coordinator in management of around 20% of the training programme
  • Liaise with training facilitators and primary contacts to co-ordinating IPT training seminars
  • Liaise with the Communications Team ensure the website is to kept up to date, swiftly communicating chair or speaker changes
  • Support the Events and Training Manager to design events as per business need
  • Work collaboratively with the Business Relations Manager in retaining supporting organisations and building new relationships with potential supporters through the management of events
  • Other assistance within the Events Team and the IPT office as required, on an ad hoc basis.

Person Specification

Essential

  • Ability to prioritise, multitask and juggle a busy workload
  • Excellent written and verbal communication skills, able to represent at a very senior level, with excellent selling and organisational skills
  • Interest in/ knowledge of current affairs, parliament and UK business
  • Strong attention to detail
  • Experience with establishing and maintaining administrative systems (such as event RSVP lists)
  • Good familiarity with Microsoft Office package
  • Confident working with people in positions of power
  • Willing to work evenings and early mornings as per business needs (with time off in lieu to compensate)

Desirable

  • Experience with databases
  • Experience of event organisation and delivery

Please note that Parliamentary security clearance will be required for this post.

Application Details

Please send your CV with a covering letter outlining your suitability for the position and any relevant experience to Georgina Nicolettos, Events and Training Manager, Industry and Parliament Trust, Suite 101, 3 Whitehall Court, London SW1A 2EL or email to: GeorginaNicolettos@ipt.org.uk